Careers

EXCITING EMPLOYMENT OPPORTUNITY
Africa Non-profit Chore (ANCHOR) is a Ugandan-registered non-profit non-governmental organization, helping communities left behind to better manage violent conflict and to create viable economic opportunities for vulnerable and disadvantaged youth, women, and girls.

 

POSITION: Finance and Admin Officer – Arua (Volunteer)
DUTY STATION: Africa Non-Profit Chore (ANCHOR) West Nile Office - Arua
REPORTS TO: Field Office Manager and Finance and Admin Manager
DURATION: 1 Year (Renewable Annually)

 

JOB SUMMARY
The primary responsibility of this role is to: provide professional technical finance and accounting services; keep a clean and compliant accounting system and procedures; and ensure timely reporting.

 

KEY TASKS AND RESPONSIBILITIES:
A: Payment and procurement preparations (30%)
• Oversee and prepare all financial transactions to ensure conformity with approved accounting and budgetary control systems, procedures and regulations.
• Pre-check procurement and service provider invoices and bills before payments are authorized using a pre-approved verification checklist.
• Support the program team in making payments and proper documenting of the field activity payments.
• Ensure that all payments are fully supported and approved before payment is effected
• Ensure all accurate deduction of applicable taxes on various payments.
• Support in verifying goods against the LPO on delivery.
B: Accounting and Financial Reporting (50%)
• Follow up, receive and track all accountability of advances from project staff.
• Assist in controlling the approved budgets and ensure that expenditures comply with grant/ donor agreements.
• Track and monitor program budget line balances and advice the program manager accordingly
• Reconcile and submit all the accountability for funds received from Kampala office on monthly basis.
• Be responsible for the custody of all the Finance, Administrative and HR related documents in the field office i.e. maintain ANCHOR electronic and physical filing system.
• Manage the office Petty cash and maintain an up to date petty cash book at all times.
• Ensure the standard financial accounting procedures, plus ANCHOR finance manual guided accounting principles are adhered to by all the staff.
• Submit to the Finance Manager all the Finance documents by the end of every month.
• Support the Finance manager during the external audit of ANCHOR
• Support the program manager in preparation of the monthly narrative reports as part of the consolidated operations report.
C: Other (20 %)
• Revise, in liaison with the supervisor and the ANCHOR Finance Department, the finance policies, systems and procedures of the organization.
• Provide support in preparation of new project proposal budgets.
• Liaise with Partners in regards to financial issues and carry out field verification visits for the different projects when relevant.
• Provide training and mentorship of line finance staff of implementing partner(s)
• Supervise the Office cleaners and ensure the office cleanliness and security of all the office Assets or property.
• Conduct regular physical count of ANCHOR assets and stock and ensure that the records are up-to-date.
• Carry out any other task as assigned by your supervisor

 

This list of tasks is not conclusive. ANCHOR reserves the right to review the tasks without altering the terms of employment.

 

Academic qualifications and competencies:
a. Bachelor’s Degree in Accounting. Other finance-related degrees such as Business Administration or Commerce can be considered if accompanied with full professional accounting qualification (e.g. ACCA, CPA). Post Graduate Diploma in Financial Management an advantage.
b. At least 3 years’ relevant experience in a finance role. Flexible with good communication, feedback, and interpersonal and supervisory skills. Assertive and able to question unclear transactions. Able to work within multi-cultural work environment.
c. Demonstrable skills in using computerized financial accounting software, and past experience working in displacement settings is an added advantage.
d. Female candidates from refugee and host communities are encouraged to apply.

 

Type written application with copies of certificates to be delivered by 4th November 2019 to:
The Program/ Field Office Manager,
ANCHOR - West Nile Field Office.
Plot 27 Bwana Volla Road, Anyafio-Mvara, Arua Municipally.

 

Include in your application letter:
• Basic salary/ stipend request for this full time volunteer role
• Maximum 4-page CV and 1-page application cover letter attached.
• Contact details (email and telephone) of 3 professional reference persons.

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Our Vision

A Peaceful, Stable, and Prosperous Community

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T: (+256) 75 2300720

    (+256) 39 4006993
E: info@anchor-africa.org

Our Address

Plot 190
Kigobe Road Ntinda,
P.O. BOX 37041
Kampala Uganda

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